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Court Order & Subpoena Policy

Applies to: All HostOnce customers, legal authorities, and requesting parties

HostOnce is committed to protecting customer privacy while complying with applicable laws.

This Policy describes how HostOnce handles subpoenas, court orders, governmental requests, preservation demands, and other compulsory legal processes.

HostOnce reviews the validity, legal basis and scope of each request before disclosing customer information. Disclosure requires valid legal process unless a specific exception under applicable law permits it, including an authorized emergency disclosure as described below.

1. How to Submit Legal Requests

HostOnce accepts properly issued U.S. legal process, including:

  • Subpoenas
  • Court orders
  • Warrants
  • Preservation requests under 18 U.S.C. § 2703(f)
  • Administrative, regulatory, or law enforcement requests

Mailing Address for Service of Process

Hostonce LLC

30 N Gould St Ste R

Sheridan, WY 82801

United States

Service by Email

HostOnce may, at its discretion, accept legal service electronically.

Email: [email protected]

HostOnce does not accept legal service through customer support tickets, chat, or social media channels.

2. Jurisdictional Considerations

HostOnce is operated by Hostonce LLC, a limited liability company organized under the laws of Wyoming, United States.

Accordingly:

  • Compulsory disclosure requires legal process enforceable against HostOnce under applicable law. Requests are assessed under applicable U.S. law and any other binding legal requirements.
  • Foreign government agencies must provide one of the following:
    • U.S. court-issued process through MLAT (Mutual Legal Assistance Treaty), or
    • A request routed through a competent U.S. authority per applicable treaties and international cooperation laws.

Any voluntary disclosure to a foreign authority must have a specific lawful basis. A foreign request alone does not authorize disclosure. Content and non-content data are assessed separately under applicable law, including any lawful emergency exception.

3. How HostOnce Reviews Legal Requests

HostOnce evaluates each request to ensure:

  • It is valid and legally enforceable
  • It complies with applicable U.S. federal or state laws
  • It identifies specific accounts, domains, or data
  • It is not overly broad, unreasonable, or unsupported by legal authority

HostOnce may:

  • Narrow the scope of an overly broad request
  • Reject invalid or improperly served requests
  • Request clarification prior to producing any data
  • Challenge legal demands that infringe on user rights, exceed jurisdiction, or conflict with U.S. law

4. Types of Information That May Be Disclosed

The type of information HostOnce may disclose depends on the form of legal process:

(a) Basic Subscriber Information

Typically available with a valid subpoena:

  • Registrant / Account holder name
  • Organization name (if provided)
  • Email address
  • Phone number
  • Billing contact details
  • Domain registration data
  • IP logs or login timestamps (where available)

(b) Non-Content Server or Usage Logs

Generally available only with a court order:

  • Access logs
  • IP assignment history
  • DNS or service metadata

(c) Content Data (Hosting Content, Files, Emails)

Requests for hosted content, files or emails require the legal authority applicable to that data. HostOnce ordinarily requires a valid search warrant for government requests for content, unless a specific exception under applicable law permits disclosure, such as a qualifying emergency. A request alone is not sufficient.

(d) Information Not Collected

HostOnce does not store or log:

  • Customer plaintext passwords
  • Full historical content backups for all services
  • Deleted data beyond retention periods
  • Third-party application data not hosted by HostOnce

If we do not possess the requested data, we will inform the requester.

5. Customer Notification

HostOnce generally notifies customers when their data is the subject of a legal request unless:

  • The request explicitly prohibits notification (e.g., gag order, 18 U.S.C. § 2705(b))
  • Notification is otherwise legally restricted
  • There is an imminent risk to life, safety, or security
  • The request is part of an ongoing criminal investigation

If legally permitted, HostOnce may delay notification until it is safe and lawful to do so.

6. Emergency Disclosure Requests

Law enforcement may submit emergency requests where there is an immediate threat to life or serious physical harm.

  • These requests are reviewed 24/7.
  • HostOnce may disclose limited information when legally permitted and necessary to address the emergency.

Such requests must be formally documented and reviewed for legitimacy.

7. Preservation Requests (18 U.S.C. § 2703(f))

HostOnce complies with lawful data preservation demands submitted by U.S. authorities.

  • Data is preserved for up to 90 days, with one extension where properly requested.
  • Preservation does not include disclosure; it only prevents data deletion.
  • A valid legal process must still follow for actual release of data.

8. Fees for Compliance

HostOnce may charge reasonable fees for:

  • Extensive data retrieval
  • Research or restoration of archived logs
  • Expert testimony, declarations, or certifications
  • Complex or time-consuming legal processing

Fee schedules are available upon request.

9. Important Limitations

  • HostOnce does not provide legal advice to customers or requesting parties.
  • HostOnce may refuse to comply with requests that:
  • Lack proper jurisdiction
  • Are not lawfully served
  • Are overly broad or seek unrelated user data
  • Violate privacy laws or user rights

10. Contact Information for Legal Requests

All legal correspondence must be sent to:

Email: [email protected]

Website: www.hostonce.com

Postal Address:

Hostonce LLC

30 N Gould St Ste R

Sheridan, WY 82801

United States

11. Questions

For questions about this policy (not for submitting legal documents), contact: [email protected]